Are you using Microsoft Office productively?

Keyboard shortcuts

Work smarter and faster by usingMicrosoft Office keyboard shortcuts some simple keyboard shortcuts.  Using shortcuts not only save a lot of time, but also assists in the prevention of RSI (repetitive strain injury) caused by overuse of the mouse.

Print this free Microsoft Office shortcuts pdf and keep it beside your computer. In no time at all they will become second nature and you’ll save yourself hours by working smarter.  Not only can you use these shortcuts in Microsoft Office – Word, Excel, PowerPoint and so on, but you can also use most of them with your email, on the internet and may other programmes.  They are global shortcuts.

Have you upgraded to Microsoft Office 2007 or 2010 yet?  These shortcuts can be used in all versions of Microsoft Office.  So if you’re lost in a new version and can’t find what you’re looking for, just use the keyboard shortcuts!

Microsoft Word Shortcut Menus

A great tip for Microsoft Word users is right-clicking to display shortcut menus.

Word shortcut menuThis feature is also very helpful if you can’t find the feature you are looking for.  The shortcut menus are contextual, that means that different options will be displayed depending on what you are doing.  For example, if you right-click in a table, Microsoft will display table options; if you right-click in a paragraph, the paragraph formatting options will be displayed.


What do you think of these shortcuts?  Did  you find them helpful?  Have you got any Microsoft tips you’d like to share with other readers?  I’d love to hear your  feedback – please leave a comment.


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  1. #1 by Anonymous on May 30, 2012 - 11:13 pm

    Very useful for people that don’t like to go hunting through menus for things.

  2. #2 by Raaj Trambadia on June 1, 2012 - 12:07 am

    Hey Michel! These were some nice common features of MS OFFICE.
    Raaj Trambadia recently posted..How To Make Money With CommentLuv Premium PluginMy Profile

    • #3 by Michelle Childs on June 1, 2012 - 7:48 am

      Thanks for your feedback Raaj :-)

  3. #4 by Arun on August 3, 2012 - 4:14 am

    Using keyboard shortcuts can indeed save a lot of time. From the list of keywords that you have mentioned, I mostly use shortcuts for save, print, cut/copy/paste/select all. It\’s time I learn more keyboard shortcuts.
    Arun recently posted..10 Facts About EgyptMy Profile

    • #5 by Michelle Childs on August 3, 2012 - 6:54 am

      Hi Arun
      Thanks for your comment. Yes, you can certainly work a lot more effeciently using keyboard shortcuts. Have a great day!


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